Archive for the ‘Organizational’ Category

6 Tips to Take Control of Your Inbox by Melissa Stacey

Thursday, January 28th, 2010

mailbox-overstufffed11. Clean Out Your Inbox Daily

The best way to avoid email overwhelm is to clean out your inbox daily.  The only emails that should be in your inbox are those emails that are pending action.

2. Delete, delete, delete

When you receive junk mail, advertisements or duplicate information… delete them.  If you have emails that have nothing to do with you, are trash or not worth your time…delete them.

3. Take Action

When you receive an email that will take 2 minutes or less to deal with, than take the necessary action immediately.  Then delete or file the email.

4. File It

If you need the email for reference in the future and this information is not available anywhere else, than file it in an email folder.  Be sure that the folders you set up are easy to understand so you can find the email later when you need it.

5. Clear Out Email Backlog

If you have 3,000 emails in your inbox, then start taking the steps to clear out the backlog.  Start with the most recent emails first and work your way back.  Each day spend 15 minutes working on this project until it is completed.

6. Create a Junk Email

Use this email address to order things online or sign into random websites.  Once this email address starts to get overloaded with spam, you can shut it down and create another junk email address.  This will help contain the junk email so it won’t take over your real email.

Melissa picAbout Melissa:

Melissa Stacey started Feeling Organized because she truly loves organizing and planning. She says, “I also love working with people to find creative solutions to their organizing problems. I named my company Feeling Organized because the key to organization is how YOU feel. When you feel organized, you have less stress, are more productive and have more time to do the things that you love.”

Contact Melissa:

To contact Melissa for more organizing tips, visit Feeling Organized. To receive her monthly organization tips for yourself, just email Melissa@feelingorganized.com for the add! You can also find Melissa on Twitter, where she also shares great organizing tips.

3 Organization Tips for Thanksgiving by Melissa Stacey

Wednesday, November 25th, 2009

Melissa picI can’t believe that it is Thanksgiving!  The holidays truly snuck up on me this year and I have to say…I was feeling a bit overwhelmed because of it.  But I made my gift lists and got my calendar in order, so I am feeling much better now.  Plus the weather has finally cooled down here in Northern CA, so it actually feels like November. 

If you are hosting the Thanksgiving dinner this year, here are a few tips to help the day run smoothly: 

  • Set your table the day before.  It is one less thing you have to do on Thanksgiving Day and you will be sure that you have all the necessary dishes, platters, glasses, etc.
  • Prepare some of your side dishes and desserts ahead of time. 
  • Make a list of the tasks that need to get done on Thanksgiving Day and cross items off as you complete them.  You can assign people to some of the tasks so that you don’t have to do it all on your own.  I highly recommend assigning some dishwashers for after the meal.

Wishing you a safe, happy and organized Thanksgiving! 

By Melissa Stacey

About Melissa:

Melissa Stacey started Feeling Organized because she truly loves organizing and planning. She says, “I also love working with people to find creative solutions to their organizing problems. I named my company Feeling Organized because the key to organization is how YOU feel. When you feel organized, you have less stress, are more productive and have more time to do the things that you love.”

Contact Melissa:

To contact Melissa for more organizing tips, visit Feeling Organized. To receive her monthly organization tips for yourself, just email Melissa@feelingorganized.com for the add! You can also find Melissa on Twitter, where she also shares great organizing tips.

3 Holiday Organization Tips by Jodie Watson

Tuesday, October 20th, 2009

jodie watson photoWith October comes the start of the holiday season.  For many people this is a time when, if you’re not careful, budgets, exercise, healthy eating & overall life-balance can all too easily get…well… out of balance.

Just the thought of the holidays can leave you feeling exhausted and drained.  Yet, this is a time that is about celebration, joy and love.   How is it that we have gotten to a place where the work and expense involved have taken the place of the excitement, anticipation and fun?  It could be that we have lost sight of what the holidays are really about. 

 This month take some time to get back in touch with what the holidays really mean.  What is important to you?  How can you make the holidays special and meaningful without over doing it in any area of your life?

Make an extra effort to take care of yourself by pacing yourself during this busy time of year.  Start early and spread the load as you go.  Decide ahead of time what you can afford to spend this holiday season and make every effort not to exceed that limit.  Be sure to eat right, exercise and get enough rest.  Be helpful and giving.  Avoid stress. Enjoy the people around you and this time that you have to spend with them celebrating.

 Check out my October organizing tips for some great ways to get organized for the holidays:  

 

 ~ 3 Lists & Tips You Can’t Do

Without This Holiday Season~ 

 

Getting a head start and spreading the load will go a long way to helping your holidays stay in balance.

october holiday cardsCard List:

Make a list of each person or family group that you plan to send a card to.  Purchase your cards & stamps.  Write them out (yes, I know its only October but trust me!) Stamp and address the envelopes.  Once they are ready to send, place the cards in a safe place.  In your calendar mark the day you will need to mail them and make a note of where you put them (just in case!)

 

october holiday giftsGift List:

Make a list of each person that you plan to give a gift to.  Next to their name assign a dollar amount that allows you to stay within your holiday budget.  Write down any ideas you have for the gift you would like to get them and where you will purchase it from.  Each week buy one gift from your list, wrap it and keep in a safe place. 

 

october holiday foodFood List:

Decide what your holiday meals are going to be.  List all the ingredients/items you will need to buy in order to make them.   On your list, include items that fall outside of your recipes such as cookies, fruit, beverages, etc.  Highlight the items that are non-perishable.  Each time you go grocery shopping buy one or two items from this list and keep on a separate shelf in your pantry until you need them.

 

Stay in balance, you’ll be glad you did!  

 

Contact Jodie Watson:

If you have any questions, would like to schedule a free professional organizing telephone consultation, or would like Jodie Watson to speak at your next corporate function, group meeting, social event, or retreat, call at (818) 590-7800. You can also contact Jodie on Facebook and Twitter or visit her website at Supreme Organization.

Organize Your Closet for the Coming Season

Friday, September 11th, 2009

jodie watson photo During the organizing process, one of the questions I get asked the most is, “do I need to keep this?”  We generally have such an abundance of stuff that we oftentimes don’t even know what all we have anymore.  We’ve just accumulated it and now don’t know what to do with it.  Deciding what needs to stay and what needs to go can be daunting. The question to ask yourself as you are faced with items you own and don’t know what to do with is, “why do I need this?” 

By being in touch with who you are, where you are currently at in your life and what desires and plans you have for your future, you will be able to determine whether or not a particular item is of value or use to you.  For example, if you have gone from working full time in corporate America to being a stay-at-home mom, you probably don’t need all the power suits that are still hanging in your closet.  If you think you will be going back to the corporate world, then the suits can be properly stored until that time.  However, if you plan to never set foot in corporate America again, then you can comfortably let go of them and make room for the things you need for the life you are living today! 

Check out my September organizing tips for some great ways to get organized for the coming season:

September Organizing Tips 

~ Organize Your Closet for The Coming Season~ 

You don’t have to wade through summer shorts, dresses and sandals to get to the heavy sweaters and boots you’ll need for the winter.  Switch out your clothes and pack away clothing that you won’t need for some months.

1) Set aside a day to create a system where you can have the current season’s clothing close at hand by putting away all unnecessary items. organize your closet

2) Evaluate the contents of your closet and remove summer clothes that you know you will no longer be wearing.  Wash or dry-clean, press, fold and mend before storing in sturdy boxes or bins. 

3) Off-season clothes can be stored inside your closet, if there is space; under the bed, in a different room such as a guest room or even the garage.  Be sure and mark the container with the season and a bullet point list of its contents.  

4) Pull out and try on your fall/winter clothing.  Think about your current lifestyle and select items that you love, fit well and make you feel and look great.  Mix & match to create complete outfits that you know work well together.

5) Set aside any ill-fitting, uncomfortable clothes organize your closet 3& shoes and let go of any items you no longer need or wear.  Give these clothes away to friends and family or donate them to a charity. 

6) Leave at least one quarter of your closet free so you have room to easily retrieve and put back items and also accommodate any purchases you make throughout the coming months.

Enjoy Your Fall/Winter Season! 

Contact Jodie Watson:

If you have any questions, would like to schedule a professional organizing telephone consultation, or would like Jodie Watson to speak at your next event, call at (818) 590-7800. You can also contact Jodie on Facebook and Twitter or visit her website at Supreme Organization.

8 Back-to-School Organizing Tips from Jodie Watson

Thursday, August 27th, 2009

Organizing Tips from Organizing Expert, Jodie Watson

jodie watson photoGetting organized is all about being prepared.  What’s great is that when you plan ahead and break things down tasks into manageable chunks, you not only get everything done with greater ease but you can actually enjoy what you do as you are doing it.

When things are left to the last minute you place yourself in panic/crisis mode.  The stress levels rise, tempers are short and nerves are frazzled.  Not good for you, your health or your relationships.  Getting and staying organized is a way to better health and enjoyment of your life.  When you can relax knowing that things are under control and in order, you are free to fully engage in the present moment and enjoy it to the full.

Transitioning yourself and your kids from summer break mode into back to school mode can be done in stages so you all enjoy the process and actually look forward to the time together preparing for the new school year.  Check out my organizing tips for some great ways to ease back into the school year and if you need help getting ready don’t hesitate to contact me. 

 Organizing Tips: Getting Organized For Back-to-School

Back to school is right around the corner!  Don’t be thrown off-guard by following these easy to apply tips that can help the year get off to a great start.

 1)     Shop early for supplies such as backpacks, lunchboxes, binders, notepads, etc and purchase any uniforms, clothes & shoes your kids will need a few weeks in advance. 

2)       Create a folder with your child’s name on in which to house all the school papers you will start receiving once school starts.  Keep close by in a handy desktop file box.

3)       Help your child create a binder for the upcoming school year in which to keep their school work.  Use dividers to make sections for each different subject and label with their name and grade.  

 4)     A couple weeks prior to the start of school, move your kids bedtimes back by 15mins every couple of nights until they are going to bed at their regular school bedtime.

5)     Before school starts spend a few hours getting your kids rooms in order.  Purge any clothes they’ve outgrown, toys that are broken or have missing pieces and books they no longer read. 

6)     Create an area for them to do homework and stock with paper, pens, pencils, erasers, glue sticks, calculator etc.  Place a bin or basket close by to house completed homework & artwork as the year progresses.

7)      Parking is always a nightmare on the first day of school.  Get up extra early so you aren’t rushing and can arrive with plenty of time to spare to settle your kids into their classes.

 8)   Back to school can be stressful for your kids too!  If you stay positive and calm you will help them have a great start to their school year.

Congratulations, you’re all set! 

 

Contact Jodie Watson:

If you have any questions, would like to schedule a professional organizing telephone consultation, or would like Jodie Watson to speak at your next corporate function, group meeting, social event, or retreat, call at (818) 590-7800. You can also contact Jodie on Facebook and Twitter or visit her website at Supreme Organization.

Afffiliate Spotlight: Chantale Bordonaro!

Monday, June 8th, 2009

Hello summer!  And hello to our ScanDigital affiliates as well as those interested in learning more about our affiliate program. I’d especially like to recognize all our new affiliates that have signed up this past month. We are excited to have you as part of our team and look forward to working with you!

My name is Whitney Van Pelt, I am your new ScanDigital Affiliate contact. As you know, everyone here at ScanDigital is dedicated to making your experience as an affiliate as simple and as successful as possible so if there is anything I can do to help, please let me know.  You can reach me by phone, email or find me on my Twitter account:

Phone: 310.683.0434

Email: whitney@scandigital.com

Follow me on Twitter: @whitneySD

How Does the ScanDigital Affiliate Program Work?


Our Affiliate Program is a relationship where you get paid a commission for driving sales to our website. When you refer ScanDigital to your family, friends, customers, or clients, you will earn 15% on all revenue generated! You will give them your URL and/or Coupon Code to use when they place their order and all orders are automatically tracked through our site. It’s a really easy way to offer additional services and make money at the same time. Best of all- it’s free to sign up, so there’s no risk. Learn more about our Affiliate Program here.



ScanDigital Affiliate Spotlight

 

In efforts to honor one special affiliate each month, another ScanDigital tradition has blossomed: (Drum roll……..) The Affiliate Spotlight!!!

 

The First ScanDigital Affiliate Spotlight Is: Chantale Bordonaro!!!! (applause, applause, applause…)

 

Chantale Bordonaro is a Certified Professional Organizer (CPO®), founder of Simplicity Source and LA’s Chapter President of the National Association of Professional Organizers. As a relocation specialist and a professional organizer Chantale follows her passion to make people’s lives simpler. She really knows her stuff!

Chantale paid us a visit last month to give ScanDigital  and our customers tips on how to best organize your photos and home movies. Please check out her tips in Spring Cleaning Tips for Your Photos and Home Movies here to help ease the frustration of such a daunting task.

Thank you Chantale, you’re the best! Thanks for being such an inspiration and a great help to us all! You have kept ScanDigital very BUSY!

NAPO Conference in Orlando

Friday, May 29th, 2009

During the last week of April, Anderson Schoenrock and I attended the National Association of Professional Organizers Expo in Orlando, Florida.  It’s always a nice change of pace to get out of the office every once in a while and the convention proved to be a very rewarding trip.

After an uncomfortable flight back east (try squeezing a 6’4” frame into a middle seat for 5 hours) we headed to the convention to set up our booth.  Having a collapsible frame booth was great, the set up only took about 20 minutes!  That saved enough time for Anderson and me to get some work done back at the hotel and head to the ESPN Zone to catch some playoff basketball.

As an exhibitor we were able to speak with almost all of the professional organizers in attendance over the 2 full exhibition days.  It was a great opportunity to meet with new and current affiliates and hear about customer experiences first-hand from many of our affiliates whom have sent their clients’ materials to us.

We signed up a great number of new affiliates and answered thousands of questions (professional organizers are very thorough!) regarding our services.  Speaking to people about ScanDigital is something that I am very passionate about.  We feel that we are not only running a business but that we are providing a truly valuable service that allows families and friends to preserve and share their histories and memories forever.

We unfortunately did not win any exhibitor awards and only later did we find out that the winners all had to lobby for their prizes.  It’s a good thing that we decided to take up digital media conversion as opposed to politics!

My best news of the trip came when on the flight back home I was upgraded to first-class, making even the terrible in-flight movie somewhat enjoyable.  All in all it was yet another successful convention for ScanDigital, we look forward to returning next year.

 

Take a Peek into Our Process: How We Check-In Orders

Thursday, May 28th, 2009

 

 

Hi, I’m Kiley. One of the many hats I wear at work is that of the inventory/check-in person. I’m actually the first person to see your cherished memories when they arrive here. Thousands of ScanDigital orders arrive at our facility in El Segundo, California each year and it’s my job to make sure everything in these boxes are inventoried and accounted for. See below for a detailed peek into our check-in process.

 

First, check out the video of me checking in an order here:

 

 

Step 1- UPS delivers your order to our facility.

 

Before we get to the actual inventory process, let me explain our shipping process. It starts with our ScanDigital website, which is fully integrated with UPS. When you place your order, a UPS shipping label is generated. You can then print out and use the label when you’re ready to ship. This provides you with a tracking number for the package, which is also cataloged in our system to fully track your package while on route to our facility.

 

Step 2- Open each package and put in separate sealed containers.

 

Similarly, the first thing I do when packages arrive is to grab plenty of plastic containers. When I open a package, I instantly empty the contents into a separate container, which ensures each order is properly inventoried separately.

 

The packages we receive at ScanDigital come in different shapes and sizes. Whether it is a large box, a round tube, or a padded envelope, I always make sure to open it very carefully. I’ve seen photos get stuck in the corner of large manila envelopes and slides jammed under the box flap, so it’s very important to take great care in ensuring the materials remain unharmed and nothing is left behind. Also, if a customer has arranged their photos in a certain way, I am careful to keep that organization when lifting the entire package into the container.

 

 

Step 3- Put a name tag on the container for easy tracking.

 

Then, I put a name tag on the container, allowing for easier tracking within our facility. The name tag includes all the order information including the customer name, the order ID, the date received and the date due.

 

Once checked in, is trackable on our site. To view the current status of an order, customers can login to their ScanDigital account at anytime. Our EssentialTracker System allows you to see exactly what stage your order is in through all of our 13 steps including check-in, scanning, editing, finalizing, and shipping stages.

 

Step 4- Inventory the material in each package and enter information into our system.

 

Once I complete double-checking the box the materials arrived in, I begin the process of entering the order’s details in our system. First, I search by the customer’s last name on the box, or by the order ID provided in the order confirmation sheet included inside the package. Then I fill out the form with the exact count and format of the materials, as well as enter any additional instructions written by the customer. An accurate form is most important, as everyone from the scanners to the editors will use it as a reference while they work.

 

While customers don’t have to include notes or a set of instructions, they are welcome to in order to make sure we process the order exactly how the customer intended. While checking in each order, I also copy any specific instructions in our system to assure every request is noted.

 

Step 5- Print order details to include within the container.

 

The very last step of the process is to print out a hard copy of the form. This will be included in the container with the materials for the scanners to fill out and refer to. As soon as the container is properly inventoried and tagged, all that’s left is to deposit the container into the backroom, ready for the scanners to start work.

 

 

If you have any questions, you can contact me personally at 310.773.3970 or find me on Twitter at @KileySD. Hope you hear from you soon!

New Life For Old Memories: 5 Reasons You Should Be Organizing and Preserving Your Memories

Friday, April 24th, 2009

We all have them somewhere…boxes and boxes full of old photos and home movies…simply sitting in a dark closet or attic, gathering dust, cluttering the room and, perhaps worst of all, not being enjoyed by everyone.  The beauty of the digital age is that old memories no longer need to be relegated to some messy box.  Converting the materials to digital is not only a space saver, but also ensures that those precious moments will be preserved for future generations!

Here are five reasons why you need help preserving those memories:

1. Goodbye Color, Hello Faded Memories – The longer photographic materials and home movies are sitting, the more the color is fading.  Unfortunately, the materials in their original state do not last forever, it is simply a natural part of the aging process- the color is bound to fade and shift with time.  Storing the materials in a dark place at a moderate temperature may slow this process, but won’t stop it.  Add some sunlight in the mix and the fading can occur even more dramatically. Your photos and home movies are deteriorating for a number of reasons and there’s only one thing you can do about it.  To guarantee your family’s archived memories are preserved, they need to be converted to a digital format.

2. Mother Nature Takes No Pity on Precious Memories – Your archive of photos and home movies may be seemingly safe in the shoeboxes in a closet or basement, but chances are they won’t be for long.  Accidents and unforeseeable things, such as floods, fires and other uncontrollable forces of Mother Nature, pose a threat to photos and home movies.  The originals of can never be replaced.  Once the original captured memory is lost, it’s gone forever.  I also encourage a duplicate backup of all digital photos and home movies. Unlike the physical material, digital copies do last forever.

3. Who Said Memories Need to Be So Bulky? – Digital photos and video take up no extra space or require any extra room. Their analog counterparts on the other hand create quite a cluttered mess.  All those old camcorder tapes occupy valuable closet space.  Stacks of photo albums can occupy entire shelves.  Old slides, negatives and film reels can be messy.  Compare that to digital images and movies which easily fit on discs or on compact hard drives – an instant space saver!

4. VCR? Slide Projector? – Unfortunately terms that were once part of our everyday language have gone to the technology graveyard.  Even if your materials are in pristine condition, there is a good chance that the machine used to view them is either already obsolete or will be in the next five years.  Digital conversion unlocks these memories and brings them into a format where they can easily be viewed.

5. Send, Share, Create! – Digital technologies have opened up so many new possibilities for our prized memories.  Digital photos can be turned into a canvas print or a photobook in a snap.  We can edit and upload our videos to YouTube in minutes.  Relatives from all over the world can access and share their favorite photos with friends.  Gone are the days of those photo albums with sticky plastic pages or the evening slideshow in the living room.  In this new digital age things are far more accessible.  There is no reason those old memories shouldn’t be enjoyed the same way!

Geek Girlfriends Giveaway Winner

Tuesday, April 14th, 2009

Being a dedicated Geek Girlfriends blog reader really paid off for Maureen Houtz- she won a ScanDigital gift card! After entering the giveaway, she was very hopeful that she’d win the gift card because she says, “I’ve been struggling with boxes of photos for some time now.” She always wanted to get this project started the right way and had her fingers crossed.  Lucky for her, she won!

Now Maureen, Marriage and Family Therapist and owner of CornerOffice from Ventura, California, found the solution she’s been searching for to organize and preserve her old boxes of photos. She always felt overwhelmed with the thought of tackling this project, but knew the importance of doing so.  Fortunately, ScanDigital was to her rescue!

When she dug out her old boxes and began sorting through them, Maureen felt her lack of organization would be a problem. She never put her photos in albums and arranged them, but can now skip that step altogether. With our service, it’s as easy as drag-and-drop. Seeing how easy it is to reorganize her newly digitized images, Maureen is relieved to know that it’s not too late to get her memories in order.

In the past, she had tried scanning some old photos herself but grew frustrated with the time it took as well as the lack of quality she was able to produce. Every time she’d go back to do a little more scanning, she’d find herself confused and would have to re-teach herself how to use her equipment. She had given up. That’s why she was so happy to learn about ScanDigital and then given the opportunity to try our service.

Maureen was thrilled with our service and anticipates sending us more material soon. She used her gift card to convert some of her own baby photos to digital format and found the process very easy and enjoyable. She also plans to send in her Mother-In-Law’s reel to reel film as an 80th birthday present. These reels date back to the 1930’s and she wants to enjoy them together as a family.

Maureen has being visiting Geek Girlfriends since its inception because she finds it fun to learn about new gadgets. The site provides witty ideas on how the average person can implement a little tech in their lives. It’s a place for people who like technology but need a little guidance keeping up to speed. We’re happy that owner of Geek Girlfriends and author of new book How to Be a Geek Goddess, Christina Tynan-Wood sees the value in ScanDigital’s service and offered a gift card to her readers.

Read her original post below:

 

Turn Old Photos Digital

Christina Tynan-Wood on Jan 13 2009  

Dear Geek Girlfriend,

I have a question that I assume others have as well. I’m older than the “fully digital era” of kid photos and am jealous of my young friends whose kid photos are all digital. They are able to make lovely photo books from their photos. They don’t have huge plastic tubs full of prints cluttering up the house. All my photos are prints. Do I have to scan each one and submit upload the scan to one of those these online photo storage places? Tell me there is an easier way?

Jealous

Dear Jealous,

Of course there is an easier way! In fact, I’m in the same boat you are in. When my kids were all adorable and pink, I used a film camera. So I have boxes of prints and an embarrassing quantity of undeveloped film. Even my home movies are on old formats I can no longer play.

Oddly enough, there is an easy solution for the undeveloped film. Sites that invite you to upload digital photos, will often also develop film for you, store digital photos on their site, and send the negatives back to you. (This is also great if you buy one of those disposable cameras on vacation.) I used these services back when digital cameras were a luxury when my kids were young. But Shutterfly.com, for one, still does this.

Prints are a bit more trouble because someone will have to scan those. Some scanners are better than others, though. Big professional scanners can do a pile of photos at once. Some will scan negatives. Those are both easier options than doing each print by hand. But I’m assuming you don’t have one of those scanners. There may be a photo service in your area that will do this for you but who wants to leave the house? (Okay, that might be just me.)

Check out ScanDigital. This place is exactly what you have in mind. From the Web site, generate a shipping label and slap it on a box. Then drop your photos in that box and ship it off. When your photos (or videos) arrive at ScanDigital they will be professionally spiffed up (yes, that’s the technical term), scanned, and uploaded to the Web. Then your prints will come back to you with a digital copy—you decide if you want them on DVD or hard drive. The service is not cheap. But I guess memories aren’t cheap either — especially when they are memories of kids. It will cost you $.48 minimum per print. Bulk packages start at $89.95. (Use this coupon code — 2029196172 – so they know I sent you.)

Since most of us probably have some photos lying around that we would like to bring into the digital age, I contacted Scan Digital to arrange a giveaway. And they were happy to do it! So I have $50 of ScanDigital service to give away! Thanks Pamela!

This contest closed on January 31, 2009. Congratulations Maureen!